Open Agile Management 2016

August 12, 2016

Axis

This September 16th we are going to hold a brand new conference in Seattle. It’s a conference dedicated to Agile Management. It’s for managers, executives, coaches, consultants and leaders (lots of folks!) who use agile practices and techniques to help organizations find a better way of working. If you read this blog, that’s probably you. This conference is intended to create a place to have conversations with leading agile practitioners, share stories, and explore new ideas.

The Vision

When you arrive, the first thing that strikes you is the sense of history in the building. The next thing that stands out is the circle of chairs. They’re right in the middle of the space and they seem to draw you in.

People start to filter in, some grabbing a cup of coffee and a pastry. Some chatting and exploring the space. Soon, everyone gathers at the chairs and grabs a seat. Things get kicked off with a short keynote from Ray Arell. It’s really just a story. A fireside chat. Sharing an experience – sharing the theme for the day.

Shortly afterward, the open space bulletin board opens and people add their topics. The marketplace opens and the conference starts in earnest.

The marketplace wall is the focal point for a series of conversations. It starts off in the morning being completely blank. They started off with a set of proposed ideas – each idea written on a colored thought bubble. The thought bubbles were taped to the wall. Throughout the day, people connect the bubbles using yarn. Or they add new bubbles. Runners keep the wall up to date, moving back and forth from ongoing conversations.

At the end of the day there is a synthesis. The participants use a single sheet of flip chart paper to summarize their favorite ideas. Working groups form, emails are shared, agendas proposed, and meeting times set.

In the evening, there is a closing, a retrospective, and appetizers and drinks.

That’s not a bad vision, but all of that just captures the superficial stuff. The stuff that we can control. The rest? Well, that’s the “open” part of open space. I don’t know what people will bring. What I do know is it works. I never fail to be surprised.

Event Overview

When is it?

Friday September 16th, 2016 8:30 AM to 7:00 PM

Where is it?

AXIS Pioneer Square, Seattle

Where Can I Find Out More?

The Open Agile Management Website

 

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XP2011 Day 4

May 13, 2011

Sessions

Silo Busting w/Tom Perry and Lourdes Vidueira

Yeah, that’s me. It was our big session. And just for the record, we rocked the house. In fact, the people attending our session made so much noise that people in sessions in the rooms adjacent to us complained about all the noise. What did I think? I think that means I’m doing a good job as a facilitator. Especially given the fact that there were only 10 people in the session. It was awesome! The feedback we received was nothing short of phenomenal. I’m extremely grateful to those who participated.

I was pretty exhausted after running the session. 4 hours seems like the equivalent of running a 220 yard dash. It’s not a sprint and it’s not a marathon. You have to keep things moving fast and you can’t lose your focus. We went out on the town afterward in Madrid and had a grand celebration. I had seafood that would give Louisiana a run for its money, and the people were just as friendly, if not more so.

The conference has been a good one. I’m probably too tired to do a decent recap of everything that happened today, but I’ll give it a shot tomorrow. Signing off from Madrid.


XP2011 Day 3

May 12, 2011

Conversations

What can I say? The restaurant open bar last night was epic. Actually I wasn’t saying very much at all to anyone this morning…

Sessions

Keynote: What Forms of Work and Life Make Sense for Us? w/Brian Marick

As usual Brian’s keynote was eccentric, enlightening, and above all else, unique. At about the halfway point he actually had the entire room stand up and he gave a tango lesson (which was no surprise, he had been talking about it on twitter for weeks). Still, there were a lot of European men arm-in-arm dancing with each other. Perhaps not so unusual. The talk itself covered some interesting subjects.

First he talked about gift economies vs. money economies. The way I understood it, he described the agile team as using a gift economy. Favors are exchanged freely with no exchange of money. However outside the team and especially within the corporation at large, it is a money economy. I think the point was to suggest that we need to be conscious of the different economies at work and adjust our expectations and behavior accordingly.

He also talked about the influence of context on behavior, basically debunking using assessments like Myers-Briggs for any predictive purpose. Instead, there is plenty of evidence to suggest that context matters much more when it comes to predicting people’s behavior. So, my take away from that is that we need to create the right environments for people to be successful.

Grumpy Old Agile Coaches w/Rachel Davies

This was a fun session with Olav Lewitz, JB Rainsberger, Kati Vikki, Mike Hill all sitting on park benches and Rachel Davies acting as moderator. While the conversation was good, I have to agree with some of the participants, that the grumpy old agile coaches looked pretty happy for a bunch of grumps! I was interested to hear about the lonely-coaches-sodality google group which I definitely want to check out.

Agile at Scale

Apparently this was another fishbowl – I enjoyed it and jumped right in with the big fish. It was fun to bounce some of my thoughts off the group and get their perspective. Mary Poppendieck was a hoot and provided some lively conterpoint and tough questions of her own. Jutta Eckstein was the moderator and did a great job.

After Hours

It’s a quiet evening for me. I have to give my Silo Busting tutorial tomorrow morning, so it’s early to bed.


XP2011 Day 2

May 11, 2011

First a brief note on the important things:

  1. The breakfasts: While I don’t think anyone is going to beat last year’s xp2010 hotel in Trondheim for its extravagant breakfast buffet, it’s hard not to love having a churro and coffee for breakfast. Mmmm…churros!
  2. The timing: Just for the record – having your presentation take place on the last day of the conference sucks. I know, somebody has to draw the short straw, but I hate all the waiting. I just can’t relax and enjoy myself until I get it done.

Conversations

Met some of my favorite coaches again – you know who you are…and Nils I owe you a beer…

Sessions

Keynote: Still no Silver Bullets – Esther Derby

In multiple sessions this conference Esther has been talking about a model for finding and managing polarizing behaviors in organizations. It seems to be a way of visualizing and identifying ways of managing based on a systems thinking approach (a la Peter Senge). One of the failure modes that she identifies is the oscillation between polar behaviors or states in the system. This oscillation can disrupt the flow of value through the system. The solution seems to be to put in feedback mechanisms that serve to mitigate the oscillation. That’s really a lot of four syllable words to toss around (which is usually an indication that I don’t understand something well). I think I like the model she uses, but I need to try and put it into practice and see how it plays for me. Then maybe I can explain it using one or two syllable words…

One other model that I took away from her talk was that there are two kinds of knowledge that need to be shared in an organization: Contextual Knowledge – the kind of knowledge that CEOs and management have, and Day to Day knowledge – the kind of knowledge that teams have. I think there is a lot of focus on making the knowledge that the team have transparent, however I think there needs to be an equal focus on making the contextual knowledge that executives have transparent too. I’ve realized that I may have been focusing on only one half of the equation. Thank you Esther!

No Silver Bullets. Now What?

This session seemed to be an effort to explore different polarities and examine how to put appropriate feedback mechanisms in place for them. I didn’t feel like it went very well though. I personally found it hard to identify polarities. Furthermore, I wasn’t really all that familiar with the model, so I felt like I was having difficulty making a contribution to the discussion. Still a little thrashing can go a long way toward understanding, so perhaps it was useful in the end.

The Purpose of Leadership and Governance – Jurgen Appelo

Wow! I’d heard good things about Jurgen’s book and I’m here to tell you that they are all true…

Decision Making (Lightning talks)

Man, leave it to xp2011 to make even lightning talks boring. Congrats guys…

After Hours

Conference Dinner

I saw things no sane man should see. After I describe what I saw I will promise to poke my own eyes out with broaches. Or at least have a beer before getting on the plane…One or the other. Right now I’m leaning toward the broaches. Send me email if you feel differently…


XP2011 Day 1

May 10, 2011

The first day of XP2011 got off to a good start today. As your roaming reporter I think I will break down my experience of day one into the following categories: Conversations, Tutorials, & After hours.

Conversations

Starting your own conference – Beer in hand, I stumbled into a conversation about holding a future XP conference in Vienna. What a fabulous idea! I’m currently playing a small role in helping with site selection for a conference in the pacific northwest, so I’m particularly interested in this topic. Setting up a conference is a very complicated affair. It involves many different factors that I’m only now coming to appreciate: site location, catering, services (wifi, etc.) atmosphere, organization type, and the list goes on. The more I get to know people who take on this challenging task, the more I respect them and the work that they do.

On a related note, I see small conferences as a critical part of the overall conference ecosystem and a vital source of originality for the overall conference system. I see ideas get introduced and developed (0r killed) in small conferences that then evolve into the new ideas that pop up in the larger conferences. So I think we need to encourage more small conferences.

ALE Network – Those crazy Europeans are at it again! Being an American I didn’t participate, but I really like the energy that I feel behind this movement. I wasn’t in the super secret meeting, but I wholeheartedly support whatever those wacky Europeans come up with! Apparently they are going to take over the world with LEGOs. Let’s see if this movement has momentum. I know my kids are on board.

Vegetarians starve in Madrid – Yes, this is my exclusive scoop for the conference. I spoke with a few vegetarians tonight. Apparently there are no vegetables in Madrid. None. The poor bastards are starving. It’s quite sad. A moment of silence for the vegetarians please. The good news for the rest of us carnivores: vegetarians are really very tasty.

Tutorials

Agile Software Development with Distributed Teams w/Jutta Eckstein

This topic isn’t a new one for me. In fact, this session was one of those where you come to realize that you know quite a lot on the subject. Then the hard part is to balance letting the speaker talk with your own desire to contribute your own point of view. I also felt like there were some key points that I really needed to explore in much more detail, but perhaps that wasn’t as relevant to others in the room. I think Jutta did a great job in presenting a comprehensive overview of many of the key issues to address in working with distributed/dispersed teams. She obviously has a lot of experience in the domain and has written two books on the topic.

However…this topic is insanely complex and I think it deserves even more attention than it currently gets. The real questions that I encounter with distributed teams are wicked hard and they don’t give way to simple, stock agile answers. Strangely enough, when she addressed trust the conversation started to sound a lot like the introduction to my Silo Busting tutorial – so I invited her to come! I think trust is a very important and under appreciated topic for inter team communication.

The Other Session

I have a confession to make. I saw myself in the second session today and I felt more than a little uncomfortable. The speaker was skilled – he really had a talent for speaking to a crowd, but you could see that the ideas were still being worked out. I saw a bit of myself in that speaker today and quite frankly, it made me feel awkward. I will not criticize – to do so would only be to criticize myself. But at the same time I wanted so badly to jump up and help out. Sometimes the hardest sessions to attend are those where the potential of the speaker and the subject are the most obvious. I’m still processing my feelings on this one. Perhaps this is more about me and less about the speaker. Hmmm…food for thought.

So I took a nap.

After Hours

Welcome Reception

Well, after the obligatory speeches from boring people you’d rather not listen too, the beer poured freely and the tapas kept coming. It was a relatively small crowd as these things go, but it kept going for a good three hours. It was nice to drift in and out of some very engaging conversations. I talked about everything from basketball, to ice hockey, to Madrid weather, to sessions held today, to the future of the Agile Manifesto (I think we agreed that after 10 years those particular stone tablets should be smashed). All in all, not a bad way to spend an evening with a drink in each hand.


XP2011 – Taking Silo Busting to Madrid

May 4, 2011

Lourdes Vidueira and I have taken the “Silo Busting” presentation that I’ve been doing for about the last two years and we have rather dramatically expanded it into a full 4 hour tutorial session for XP2011. A tremendous amount of research has gone into building this material and I have to say that I’m very excited with what we have put together. Managing conflicts between organizational silos is the very definition of a wicked problem that is rife with complexity (and usually comes with a healthy dollop of chaos on top). These sorts of problems require a multi-disciplinary approach in order to effectively deal with them. Some of those disciplines include:

  • Sociology (in-group & out-group formation)
  • Psychology (hierarchies, biases & discrimination, personality, group formation)
  • Conflict management (conflict models, personality)
  • Leadership (personality, hierarchy, vision)
  • Organizational Development (vision, organizational structure)

And I’m sure there are even more. Many of these domains overlap and reinforce the other. Like I’ve mentioned, I’m pretty tickled with what we have come up with and I’m looking forward to sharing it with a group of really motivated people. Of course the setting for the conference, Madrid, is going to be fabulous. It looks like there are a lot of great sessions in the program and I will be sure to keep folks posted on the stuff that I attend.

If you are going to be attending, make sure to check out the Silo Busting tutorial on Friday – We’re hoping to make it one of the highlights of the conference!


Working the Conference Ecosystem – More on the Review Process

April 18, 2011

I have submitted to some conferences for 3 years in a row without any success. It sucks. I figure I haven’t yet cracked the code for what they are looking for. That brings me to the subject of the conference review process. Here are some of the processes I’ve seen (and I’m sure there are more):

  1. The proposal “black hole” – you toss in your submission, you get only one shot and get no feedback or questions. 6 weeks later you receive an accept or reject email.
  2. The proposal “incubation” process – usually a high feedback process with a supporting submission system that provides lots of peer review and allows for some evolution of a proposal.
  3. The “invitational” process – just invite the presenters you like. No chumps allowed.

The Black Hole

I think the first system, the “black hole”, is probably the most common. The proposals all are batched up and reviewed by a committee of some sort. As an outsider submitting to this system you have absolutely no insight into the decision making process. You really don’t know how they make their decision. All you know is that after a set period of time you receive an accept or a reject and that is pretty much the end of the story. Not much learning takes place on the part of either party in this system. There really is not much opportunity for learning to take place when there is no feedback. The nice thing is that the anxiety is actually kept to a minimum. I know that sounds crazy, but compared to some other processes, the “black hole” proposal process is relatively painless. You are in or you are out. No convoluted explanations, no bogus feedback by reviewers who don’t know what they are talking about, no agonizing over a million little revisions. You are in or you are out – period, full stop. Sometimes ignorance really is bliss. There, I actually said it.

Incubation

The second system, the “incubation” proposal process, is very high feedback. My personal experience has been that this is a bit of a mixed blessing. Proposals that are promising, but perhaps would not otherwise be considered, have a chance to be improved and matured with a rigorous feedback process. I find this possibility very exciting. I like the idea of taking a proposal, perhaps from someone relatively new, and helping them to develop it into something really great. I think there is a place for a peer review system that provides new talent with guidance and helps them to bring their ideas to a new audience. As potentially pompous as that may sound, I like it! And in the ideal world this is just how it works.

However there is a dark side to these “incubation” proposal systems: sometimes the feedback really does more harm than good. In these sorts of submission systems I think there is a very high bar that the reviewer has to meet. Poor feedback is almost worse than no feedback at all. Often times these systems allow public feedback from the general audience. I have mixed feelings about this sort of feedback. While I think it’s valuable in some regards, some of my worst, most caustic, useless feedback has come from these sorts of systems. People who are just venting their garbage. I guess as a someone who is proposing to a conference using an “incubation” system, you need to have thick skin. You can’t be too sensitive about your feedback. You need to be able to take the feedback and filter the wheat from the chaff. That’s probably true in any system, but certainly more so in one that allows unregulated public feedback.

Furthermore, as I mentioned before, there is a higher expectation for the quality of the feedback you will receive in a conference like this. As a reviewer, it’s a lot more work – a lot more dialog is necessary in order to help someone develop a proposal that needs significant changes in order to be approved. As a reviewer, that’s your job. To keep coming back and providing guidance and critique as the submitter makes changes. I’m always a little amazed when a submitter receives feedback and then doesn’t update their proposal. Feedback, even tough feedback, generally means that the reviewer is willing to continue the dialog. So go for it! Make the changes and then ask for more feedback! That’s what a healthy dialog looks like! Keep pushing until the reviewer gives in! After all, if you don’t respond to the feedback, you’re proposal is very likely dead.

Perhaps the worst case is when there is no dialog at all in the “incubation” systems. It happens. It’s the, “Great proposal, but not for this stage.” kind of feedback that will drive a submitter stark raving mad. This is a flaw in the reviewer, not the submitter. The reviewers need to work this stuff out and be able to give a coherent message to the submitter. Even worse, there have been times when there has been just a couple of, “great idea” comments and then your proposal is rejected. Again, this is a failure of the reviewers – reviewers really owe the submitters more than that.

Now I appreciate the fact that reviewers are human too. Therefore, I don’t expect miracles…often. But like in any herd there is safety in numbers. (Did I really just call a review team a herd?) As long as you can provide multiple reviews it is much more likely that at least one of you will come up with a cogent, intelligent set of critiques or feedback that resonate for the person who submitted the proposal. I’m not the most experienced reviewer, but I feel best when there are upwards of 5 reviews per proposal at minimum. Then I feel like a sufficient number of eyeballs have looked at the proposal and that there is a reasonable chance that the “wisdom of the crowd” will kick in and enable some useful dialog.

Invitation Only

Finally, there is the invitation only system. I really don’t have any experience with this, but I know of conferences that are run this way. I think on the one hand it offers a certain degree of reliability. As a conference organizer you are interested in keeping the quality high for your attendees and you aren’t interested in taking many risks. So, you stick to those you know and their friends and this system does seem to work. The flip side is that you aren’t necessarily going to get a lot of new voices and new ideas. Not every conference values innovation like that, but I suspect that for the conferences that do want to be on the cutting edge, you can’t afford to just invite those you already know. You need to take a few risks.

So Many Conferences, So Little Time…

One other thing that I try to keep in mind when submitting to a given conference is that there are a lot of conferences to choose from. Some are harder to get a submission into than others. A local open space conference is a great place to try out ideas and see if there is traction in the audience for them. The bar to entry is extremely low.

Then there are regional conferences where there is some review, but often they are quite easy to get into. The audience is still reasonably small, and there isn’t the intense competition to be a speaker. These regional conferences offer a great deal and can be a nice middle ground where you can continue to grow and nurture presentation ideas and delivery.

Finally, there are the big national and international conferences that garner a large audience and get lots of attention. There is a lot more competition to get submissions into these conferences. If you are coming up with an idea for the first time at one of these large conferences, you probably shouldn’t be too disappointed if it gets shot down for not being well developed enough. You will be competing against folks who have been developing their material at other venues and have refined things pretty well by this point.

I think the person submitting proposals needs to keep some perspective on the overall conference ecosystem in mind when submitting to a conference. A big national conference may not be the best place to float a new, untested idea for the first time. That’s not to say you can’t do it, but perhaps trying it out in a smaller venue would be well advised.